Car Hire & Dealership Management POS Software.
Fleet Dispatch. £399 Lifetime Licence. £0/Mo.
Interactive Vehicle Rental Contract & Margin Calculator
Select a vehicle category and duration to see how our POS calculates rental revenue, damage waiver additions, and refundable card deposit holds.
Complete Fleet Operations from Handover to Return
Faster driver check-in, complete damage accountability, and zero monthly software charges.
Real-Time Fleet Availability Matrix & Gantt Calendar
Visual booking grid for car hire, van rentals, prestige vehicles, and chauffeur fleets. Prevent double-bookings, manage turnaround valet cleaning times, and optimize fleet utilization.
DVLA Driver Licence Check & Penalty Point Verification
Automated driver check-in captures DVLA share codes, checks penalty endorsements, scans driving licences, and pre-authorises security deposits securely on customer cards.
AutoTrader, eBay Motors & Motors.co.uk XML Feed
For used car dealerships: automatically push new showroom vehicle stock to AutoTrader, eBay Motors, CarGurus, and your website with one single click, eliminating manual double entry.
Zero Monthly Software Fees (£0/Month Forever)
Stop paying £150–£350/month to RentCentric, Navotar, or ClickDealer. Buy a genuine lifetime software licence once and own your system outright with zero recurring cloud rent.
100% Offline-First Counter Till & Invoicing
Rental desks and showroom counters operate without disruption. Print formal Hire Agreements, capture customer digital signatures, and process settlements completely offline.
360° Digital Vehicle Condition & Damage Diagram
Interactive damage mapping before and after hire. Capture mobile photos of scratches, alloy scuffs, fuel levels, and mileage directly on check-out to eliminate deposit disputes.
HMRC VAT & Margin Scheme Vehicle Invoicing
Compliant calculation of standard 20% rental VAT and Second-Hand Margin Scheme VAT (VAT Notice 718) for used car sales with automated accounting exports for Xero/QuickBooks.
WhatsApp Automated Booking & Test Drive Bot
Automated booking confirmations, vehicle pickup directions, return time reminders, and 24/7 test drive appointment scheduling directly via WhatsApp.
Subscription EPOS (£10–£50/mo) vs. BasiraSoft Lifetime POS
How independent UK vehicle hire operators and car dealerships save £4,000–£10,000 over 5 years compared to monthly recurring fleet SaaS subscriptions.
Total spent over 5 years (1–2 tills)
Starts cheap at £10–£50/mo, then balloons with compulsory add-on charges and annual price increases.
Pay once. Zero recurring software fees.
Own your software licence forever. Zero monthly fees in Year 2, 3, 4, 5 and beyond.
Direct cash profit kept in your pocket
Reinvest your savings into stock, marketing, staff, or shop improvements rather than software rent.
| Comparison Point | Subscription EPOS (EPOS Now, Square, Lightspeed) | BasiraSoft Lifetime EPOS |
|---|---|---|
| Upfront Software Cost | £0 – £50 (Introductory) | £399 (One-Time) |
| Monthly Subscription Fee | £45 – £120 / Month (£540–£1,440/yr) | £0 / Month Forever |
| Year 1 Total Cost | £540 – £1,440 | £399 |
| Year 2 Total Cost | £600 – £1,500 | £0 |
| Year 3 Total Cost | £650 – £1,600 | £0 |
| Year 4 Total Cost | £700 – £1,700 | £0 |
| Year 5 Total Cost | £750 – £1,800 | £0 |
| 5-Year Total Software Outlay | £3,240 – £8,040+ | £399 Flat Total |
| What Happens If You Stop Paying? | Till shuts down & you lose your data | You own it forever, runs uninterrupted |
| Offline Internet Outage Support | Often blocks sales or requires cloud | 100% Offline-First local database |
| Hardware Lock-In | Proprietary locked tablet/terminals | Use any standard Windows PC/laptop |
We never force you to purchase expensive hardware. BasiraSoft installs directly onto any Windows 10/11 touchscreen, standard PC, or laptop you already have.
Transparent Fleet POS & Custom Software Pricing
Choose between our lifetime showroom licences or request a tailored quote for multi-site dealership franchise ERP software development.
Single Branch Rental / Dealer Till
For independent car hire operators, van rental desks & used car dealerships
- Lifetime Fleet Management & Invoicing Software Licence
- Visual Fleet Availability Calendar & Booking Dispatch
- DVLA Licence Check & Security Deposit Ledger
- Digital Rental Agreement with e-Signature & Damage Map
- 100% Offline-First Local Database Architecture
- Used Car Sales Invoicing (Standard & Margin Scheme)
- Remote Setup, Printer Configuration & Staff Video Training
Multi-Location Fleet & Dealership Suite
For multi-branch car rental agencies, prestige fleets & high-volume dealerships
- Lifetime Licences for 2 Counter Tills + 2 Mobile Handheld Check-in Tablets
- Multi-Branch Fleet Transfers & One-Way Hire Dispatch
- Direct Commission-Free Next.js Online Fleet Booking Engine
- AutoTrader & Motors.co.uk XML Feed Synchronisation
- WhatsApp Automated Booking Reminders & Document Bot
- 100% Offline-First Local Network Sync
- Priority Technical Support (8:00 AM – 10:00 PM GMT, 7 Days a Week)
Bespoke Franchise Fleet & Dealership ERP
For national rental franchises, multi-site dealer groups & vehicle leasing networks
- Central Multi-Branch Fleet Telematics & GPS Location Tracking API
- Custom Mobile iOS/Android Keyless Car Unlock & Self-Drive App
- Automated Financed Vehicle Stock Ledger & Bank Reconciliation
- Custom Corporate Fleet Leasing Portals with B2B Credit Limits
- Dedicated Solutions Architect & SLA Uptime Guarantee
Scale Your Dealership or Rental Fleet with Our Engineering Services
From regional car hire Google 3-Pack SEO to custom self-service mobile rental apps, we build your complete digital fleet operations.
Sub-Second Fleet Booking Web Platforms
Bespoke Next.js car hire websites with live calendar availability, instant card deposit processing, and automated DVLA driver verification.
Car Hire & Dealer Google Maps 3-Pack SEO
Dominate high-value local intent like 'Van hire near me', 'Used BMW Manchester', and 'Prestige car rental London'.
Custom Telematics & Fleet ERP Software
Multi-location fleet synchronization, automated vehicle service intervals, and B2B corporate account leasing portals.
Frequently Asked Questions — UK Fleet & Dealership Software
Can I manage vehicle damage checks with before/after photos?
Yes. The check-out workflow includes an interactive 360 vehicle diagram where staff can mark pre-existing scratches, log fuel levels, record odometer mileage, and capture customer e-signatures on handovers.
Does it support the UK Second-Hand Margin Scheme for car sales?
Yes. Dealerships can generate HMRC-compliant Margin Scheme invoices (VAT Notice 718) where VAT is calculated only on the profit margin rather than the full vehicle price.
Can I sync vehicle stock automatically with AutoTrader?
Yes. The software generates standard XML/API inventory feeds that push new showroom cars directly to AutoTrader, Motors.co.uk, and your website with one single click.
Are there any per-booking commissions or monthly subscriptions?
No. You pay £399 once and own the software licence forever. There are zero per-booking fees and zero recurring monthly software subscriptions.
Ready to Cut Fleet Software Rent and Own Your System?
Join independent UK car rental and dealership businesses saving thousands every year on fleet software fees.